Notes

Notes is a rich text editor built into Coline for capturing ideas, meeting notes, and long-form context. It supports full formatting, tables, images, checklists, cross-linking between notes, AI-powered editing, collaboration, and export to multiple formats.

Creating notes

There are several ways to create notes:

• New note button: Click the plus button in the notes sidebar to create a blank note. The editor opens immediately with the cursor in the title field.
• From file: Create a note from an existing text file stored in Coline Files. Supported formats include .txt, .md, .markdown, .mdx, .log, .json, .xml, .yaml, and .yml (up to 512 KB). The note title is derived from the filename and the file content becomes the note body.

Coline Tab

Coline Tab provides real-time AI text suggestions as you write. As you type, a ghosted completion appears inline based on your note title and surrounding content. Press Tab to accept the suggestion or Escape to dismiss it. Coline Tab adapts to your typing speed with intelligent debouncing, so suggestions only appear during natural pauses rather than interrupting your flow.

Formatting

The editor supports rich text formatting through the toolbar or keyboard shortcuts:

• Bold (Cmd + B) and Italic (Cmd + I)
• Heading 1 (Cmd + Alt + 1) and Heading 2 (Cmd + Alt + 2)
• Bullet list (Cmd + Shift + 8)
• Numbered list (Cmd + Shift + 7)
• Task list (Cmd + Shift + 9) with interactive checkboxes
• Code block (Cmd + Alt + C)
• Blockquote (Cmd + Shift + B)
• Links (Cmd + K) with inline editing
• Highlight for marking text
• Tables with full cell management (add/delete rows and columns, merge and split cells, toggle header rows)
• Images via upload button, drag and drop, or paste from clipboard

Cross-linking

Notes supports two systems for connecting content across Coline:

• WikiLinks: Type [[ to search and link to other notes by title. An autocomplete dropdown shows matching notes as you type. The resulting link is clickable and navigates directly to the referenced note.
• Global mentions: Type @ to mention any entity in your workspace, including notes, events, tasks, boards, docs, and files. Recent entities appear when the mention menu opens, and typing filters the list. Mentions render as styled chips with the entity name.

Organization

Notes provides several ways to keep your notes organized:

• Folders: Create folders to group related notes. Move notes between folders from the sidebar or the editor header.
• Tags: Create custom color-coded tags and assign them to notes. Filter by tag in the sidebar to narrow the note list.
• Favorites: Star notes to add them to a favorites section for quick access.
• Pinning: Pin notes to keep them at the top of the note list regardless of sort order.
• Archiving: Archive notes to hide them from the main list without deleting them.
• Color coding: Assign a color to any note using the color picker in the editor header. Colors appear as visual indicators in the note list.

Search and replace

Press Cmd + F to open the search toolbar within a note. Search highlights all matches in the document and shows a match count. Navigate between matches with the up and down arrows, and replace single occurrences or all at once.

Table of contents

Toggle the outline panel from the editor menu to see an auto-generated table of contents built from the headings in your note. Click any heading in the outline to scroll directly to it. The panel is resizable.

Sharing and collaboration

Notes supports both private sharing and public links:

Collaborator sharing:

• Invite collaborators by email address
• Set permissions per collaborator: View (read-only) or Edit (full editing access)
• Update permissions or remove collaborators at any time

Public link sharing:

• Generate a public shareable link for any note
• Toggle public access on or off and set the default permission level (view or edit)
• Copy the link to your clipboard for quick distribution

When viewing a note shared with you in view-only mode, the editor displays a clear read-only indicator and disables editing controls. The name of the person who shared the note is shown in the header.

Image OCR

Extract text from images embedded in your notes using AI-powered OCR. The extracted content is converted into structured markdown with headings, lists, and tables preserved where possible.

Export

Export notes in three formats from the editor menu:

• Print / PDF: Opens the browser print dialog (Cmd + P) for printing or saving as PDF.
• Markdown: Downloads the note as a .md file with formatting converted to standard markdown syntax.
• Plain text: Downloads the note as a .txt file with formatting stripped.

Auto-save

Notes saves automatically after you stop typing, with a short debounce delay. A status indicator in the editor header shows "Saving..." during a save and "Saved" when complete, along with the timestamp of the last save. You can also save manually with Cmd + S.

If a note has the default "Untitled Note" title, the editor automatically derives a title from the first heading or paragraph in the content.

AI features

Kairo integrates into the note editor beyond Coline Tab:

• AI quick edit (Cmd + E): Select any text and press Cmd + E to open the AI edit panel. Choose from preset actions -- Shorter, Longer, Fix grammar, Professional, Casual, or Simplify -- or type a custom instruction. The edited text streams in as a preview before you accept or discard it.

Keyboard shortcuts

Tips

• Use WikiLinks ([[) to build a connected web of notes. Linking meeting notes to project notes keeps context easy to find later.
• Try AI quick edit on rough drafts. Select a paragraph and use "Fix grammar" or "Professional" to clean up text without rewriting it yourself.
• Pin your most-used notes so they stay at the top of the sidebar regardless of how many notes you have.
• Use task lists inside notes for lightweight checklists that do not need full task management. Meeting action items and quick to-do lists work well here.
• Create notes from files when you want to annotate or enrich an existing text document with formatting, links, and images.
• Export to markdown when you need to move content to another tool or include it in a Git repository.