Calendar

Calendar

Coline's calendar isn't just a place to put meetings—it's a coordination hub where events connect to your files, channels, and tasks. Events can have meeting notes, action items, file attachments, and even trigger AI automations.

How It Works

Events as Containers

Unlike a traditional calendar where events are just time blocks, Coline events are containers that hold:

• Attendees with RSVP tracking and role-based permissions
• Meeting notes — auto-generated docs linked to the event
• Action items — AI-extracted tasks with sync to your task boards
• Links — Attach files, channels, or external URLs
• Voice calls — Built-in meeting rooms (coming soon)

When you create a meeting, you're not just blocking time—you're creating a workspace for everything related to that meeting.

Calendar Views

Switch between perspectives depending on what you need:

• Month — See the big picture, spot patterns, plan ahead
• Week — The default work view with time slots
• Day — Deep focus on one day's schedule
• Agenda — List view of upcoming events

Your preferred view is saved per workspace.

Time Zone Handling

Every event stores its own time zone. When someone views the event, they see it in their local time. No more "what time is that for me?" math. This matters when you have a distributed team—an event created in Tokyo displays correctly for someone in New York.

Key Concepts

Visibility

Events have three visibility levels:

• Private — Only you and invitees can see it exists
• Invitees — Visible to invitees, others see "busy" without details
• Workspace — Anyone in the workspace can see event details

RSVP Tracking

Each attendee has a response status:

• Needs action — Haven't responded yet (notifications sent)
• Accepted — Coming to the meeting
• Tentative — Might attend
• Declined — Can't make it

Organizers get notified of responses. You can see at a glance who's coming to your meeting.

Recurring Events

Create repeating events with flexible rules:

• Daily, weekly, monthly, or yearly
• Every N weeks (e.g., every 2 weeks)
• Specific days of the week (e.g., Mon/Wed/Fri)
• End after N occurrences or on a specific date

Recurring events use the standard iCalendar RRULE format under the hood, so they work with external calendar sync.

Creating Events

Natural Language Input

Type "lunch with the design team tomorrow at 1pm" and Coline parses it into:

• Title: "Lunch with the design team"
• Date: Tomorrow
• Time: 1:00 PM - 2:00 PM (default 1 hour)
• Attendees: Design team members (if group exists)

The smart input understands relative dates, times, common phrases, and even suggests attendees from your workspace.

From Anywhere

Create events from:

• The calendar view (click any time slot)
• The command bar (Cmd/Ctrl+K)
• A message in a channel ("let's meet tomorrow at 3")
• Kairo AI ("schedule a 30-minute sync with Sarah next week")

Meeting Notes

Every event can have an associated note file that captures:

• Pre-meeting agenda
• Live notes during the call
• Post-meeting decisions

Auto-Generated Structure

When you create meeting notes, Coline pre-populates them with:

• Event title and time
• Attendee list
• Links to attached files
• Empty sections for agenda, notes, and action items

Action Items

The real magic happens with action items. Coline can:

1. Extract from notes — AI reads your meeting notes and identifies tasks
2. Sync two-way — Check a box in the note, it marks done in the database
3. Push to task boards — Convert action items into actual tasks

Say you write "John will update the API docs by Friday" in your notes. Coline extracts that as an action item assigned to John with a due date.

Event Links

Connect events to the rest of your workspace:

• Files — Attach a doc you're reviewing in the meeting
• Channels — Link to the #engineering channel for team standups
• URLs — External links like Zoom, Figma, or Notion

These links show up in the event sidebar, notifications, and meeting prep emails.

Availability and Scheduling

Your Availability Rules

Set when you're typically available:

• Weekly recurring hours (e.g., 9am-5pm, Mon-Fri)
• Time zone for your working hours
• Override specific dates (PTO, travel, focus time)

This powers the scheduling assistant—when someone tries to book time with you, Coline knows when you're free.

Scheduling Links

Create public booking links (like Calendly) that let anyone schedule time with you:

• Set duration (15, 30, 60 minutes)
• Add buffer time before/after meetings
• Require minimum notice (e.g., 24 hours)
• Limit to specific availability windows
• Custom slug: coline.app/book/acme/john or coline.app/book/sarah/15min

When someone books through your link, the event appears on both calendars automatically.

Availability Preview

Before scheduling a meeting, see when everyone's available:

• "Find a time when Sarah and Mike are both free next week"
• Visual indicators: green (available), yellow (tentative), red (busy)
• Respects each person's availability rules and existing events

AI and Automation

Kairo Calendar Assistance

Ask Kairo anything about your schedule:

• "What meetings do I have today?"
• "Find a time for the design review this week"
• "Reschedule my 1:1 with Sarah to Thursday"
• "Summarize what happened in the planning meeting"

Meeting Prep

Coline can automatically prepare you for meetings:

15 minutes before a meeting, Kairo can:

• Pull up the meeting notes from last time
• Show recent messages in related channels
• Surface files attached to the event
• Remind you of action items from previous meetings

Set this up in your calendar settings.

Smart Suggestions

When viewing an event, Kairo suggests:

• "Create action items from the notes"
• "Send a follow-up message to attendees"
• "Schedule a follow-up meeting"

Integration with the Rest of Coline

Tasks and Due Dates

Tasks with due dates show up on your calendar as all-day events. Click them to jump to the task board. This gives you a complete view of your commitments—meetings and deadlines in one place.

Channels

Every channel can have a calendar tab showing:

• Upcoming events for that team
• Shared team availability
• Scheduled launches, releases, or milestones

Files

Docs, sheets, and boards can reference events with [[Meeting Name]] syntax. This creates backlinks—open the event and see every file that mentions it.

Keyboard Shortcuts

Next Steps

• Events — Creating, editing, and managing events
• Scheduling — Public booking links and availability
• Availability — Setting your working hours and rules